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GUIDELINES FOR AUTHORS

ORAL PRESENTERS

A dedicated ppt template (in 16:9) is available HERE (not mandatory) in support to the oral presenters.

Presenters are allocated a 10-minute slot each, plus the Q&A which will be held at the end of each session following all presentations. We therefore expect that your presentation does not exceed 10 minutes. Given the high number of presentations, the chairs will have to be extremely strict with the schedule. Please check the online programme for the date/time of your presentation and the title of the session.

During the workshop, the presenters are kindly requested to upload their presentations on a dedicated laptop of the speaker ready area located in the conference room. A technician and a member of the Organising Team will be present to assist during the process. Presentations will have to be uploaded via USB memory stick during the breaks and up to 30 minutes before the session starting time.
For each accepted contribution you can upload one file (max 230MB) as ppt, pptx or pdf. Presenters are advised to check prior to their session start if formulas/animations/videos are shown correctly.

File name convention and format
Please name your presentation file as follows: AbstractID_Lastname.file
e.g. 101_Brown.ppt
The suggested format for presentation is 16:9.

Please ensure you are in the session room at least 30 minutes before the session begins to meet with the session chairs, who will be near the stage. The presentations will be launched by a technician, the presenters should change the slides with the slide-advance remote control placed on the podium. Any presentation from personal laptops is not allowed to ensure a smooth program running and minimise the transition time between presentations.

Following the event, the presentations may be published online. Should you not want your presentation to be published, kindly inform the workshop organiser.

POSTER PRESENTERS

Content: Posters should present research results or research plans.

Format: The required poster size is A0, portrait orientation. Poster width should not exceed 90 cm (36″) height should not exceed 122 cm (48″).

Poster authors are expected to present their posters to the scientific community during one of the two dedicated poster sessions to be held on 17 September 2024 afternoon in the Marquee outside the Big Hall conference room. Lunch and coffee breaks could also be opportunities to present the posters. Please take the opportunity to read other posters and exchange contact information.

Mounting: Poster presenters should bring their posters already printed. No printing of the posters will be possible onsite. All posters should be mounted during the breaks before the poster session. Material for mounting the posters will be provided at the poster session venue. Please check that your poster is located on the correct board. The poster list will be available in the poster session area.
Posters shall be dismounted by the end of the event, those which have not been removed will be disposed-off.

Printing Services in the Frascati Area: The posters can also be printed through some printing services in Frascati. Please refer to the shops below that can offer A0 color printing services. We recommend contacting the shops in advance to check the opening hours and the availability: